Email Archiving for Compliance
Preserve and make searchable all email messages to enable fast retrieval.
Email Archiving By Dropsuite
Dropsuite’s cloud-based email archiving solution helps any organization efficiently store, safeguard, manage, and discover data from most email systems such as Microsoft Exchange Online, Hosted Exchange, G Suite Gmail, and IMAP or POP protocols.
Email archiving comes bundled with Dropsuite’s email backup solution in a single pane of glass interface to make email compliance tasks easy. All emails are:
- Securely backed up
- Professionally archived
You are covered in the event of a legal motion to hold a set of email records, or when a third-party regulator requests to access emails in the case of a compliance audit.
Emails, attachments, calendar, tasks and related files are archived using envelope journaling, ensuring all assets are stored without fail. Dropsuite customers feel confident knowing their company’s emails are archived securely and are readily available should the need arise.
Email Backup + Archiving By Dropsuite
Securely backup, manage, restore and protect critical Office 365 emails, attachments, contacts, tasks, calendars and files in the cloud including; Exchange Online, SharePoint, OneDrive, Groups and Teams. It’s like insurance for your data.
Email archiving is also included with backup in Dropsuite’s single pane of glass management control panel. Email archiving is an ideal solution for organizations in regulated industries such as healthcare, legal and financial services. All emails are securely backed up, professionally archived with tamper-proof envelope journaling, and are searchable, discoverable, and accessible in the event of a legal motion or audit.
O365 Backup Features:
- Automated backups
- Download, restore & migrate data
- Unlimited storage
- Unlimited retention
- Per seat pricing
- No minimum purchases
- No ingestion fees
- Exchange Online backup
- SharePoint backup
- OneDrive backup
- Groups backup
- Teams backup
- Advanced search
- Insights BI email analytics
- 1-Click restore & download
- GDPR, HIPAA & FINRA compliant
- 256-bit advanced encryption
- Compliance & Security
- GDPR, HIPAA, FINRA, NIST & more
- 256-bit Advanced Encryption
O365 Email Archiving Features:
- Automated backups
- Envelope journaling
- eDiscovery of ESI’s
- Legal hold
- Flexible retention periods
- Tamper-proof audit trail
“I feel in control with Dropsuite”
Feel Empowered: Use our robust file and attachment manager to easily associate, find, document and download any and all email files and attachments.
Feel Confident: Granular user access control enables role assignment and access by user and department to help you know the right users have the right access.
Feel at Ease: Find the needle in the haystack using our advanced search with Boolean operators, 20 search attributes, immediate results, saved search queries etc.
Feel Speedy: 1-Click download (PST or EML) and 1-Click restore for individual emails or entire mailboxes makes accessing digital assets super fast and super easy
eDiscovery, Tags & Alerts
eDiscovery search has additional menus for saving the search criteria, previewing email search results, and modifying the search criteria. You can set up alerts, TAGs, review process and Flag for review on the results of eDiscovery search whereas you cannot perform these functions with advanced search.
Choose from a total of 20 different search attributes to search emails such as sender’s name, date, keyword in text or subject line and much more.
In addition, the search criteria can be saved on our servers and can be accessed very easily. You can view, modify and delete search queries with just one click.
Dropsuite empowers you to go beyond advanced search and eDiscovery by allowing users to create email alerts to notify them when new results match their saved search criteria. All this without the need of IT assistance.
Journal archiving protects all inbound, outbound and internal email so that they cannot be altered. Dropsuite gives business and IT managers the power to use journaling to record all electronic communications and related digital assets in their organization in the event they need to be accessed for legal or regulatory reasons.
With Email Archiving from Dropsuite, emails and attachments are just a few of broad variety of communications that you may be required to journal, especially for heavily regulated industries like finance, healthcare and legal, to name a few. Dropsuite has developed an industry leading archive journaling solution using minimum overhead and military grade secure servers to ensure digital assets are fully copied and safely stored in transit and at rest.
What is the difference between archiving and journaling?
Journaling records all communications and keeps fully duplicated copies that are considered permanent legal records.
Archiving is the process of reducing the problems associated with storage of large amounts of data by backing it up, removing it from its native environment, and storing it elsewhere.
Dropsuite uses envelope journaling to securely archive email communications and related assets such as attachments to ensure compliance with regulations including:
- FINRA – Financial Industry Regulatory Authority
- FRCP – Federal Rules of Civil Procedure
- GDPR – General Data Protection Regulation
- HIPAA – The Health Insurance Portability and Accountability Act
- SEC – Securities and Exchange Commission
- SOX – The Sarbanes-Oxley
- Australia Corporations Act s286 and s262A
- And more
How Dropsuite Email Archiving Meets Your Needs
Customizable Retention Policy and Legal Hold
Set a specific retention policy and legal hold with ease. Fully comply with your business and industry-specific regulations using our customizable retention policy and legal hold. Take the hassle out of setting customizations with our industry-leading single pane of glass interface, which makes it fast and painless to set specific retention policies and legal holds.
Download, Restore & Migrate Emails with One Click
One of our most popular features is 1-Click download and restore. You can easily download emails or simply restore deleted files back to your inbox with just one click. We also offer an email migration function that is very easy to use: after authenticating your new email server, use a single click to migrate all your emails accounts and their respective emails (inbox, folders and sent items).
View & Find Your Files Via File Manager
Apart from emails, Dropsuite also allows you to backup and share files. With the file manager, you can upload files that you want to backup and they can be accessed from anywhere. In addition you can also share files via Facebook, Twitter, LinkedIn, email or send a customized link.
User Friendly Automated Email Backup
Backing up your emails is simple and easy. With over 150 email configurations pre-loaded, both IMAP and POP, just enter your email address and password – we handle the rest. Backups take place automatically on a daily basis. Backups are incremental which saves you space. More space to backup more accounts means a lower cost.
Military Grade Secure Storage
All emails are pulled from the mail server using Transport Layer Security (TLS) or Secure Socket Layer (SSL) when available. The mails are encrypted using one of the strongest block ciphers available, the 256-bit Advanced Encryption Standard (AES). Each mail is encrypted with TLS/SSL in transit and AES at rest using unique keys. The unique key itself is encrypted using a regularly rotated master key.
View Your Emails Online
In the event that your email provider is down and you do not have access to your emails, you can view them on Dropsuite. We provide a straightforward interface to view all your emails via our single pane of glass web interface. The interface supports multiple email accounts which means you are never removed from access to your email data.
Insights BI Email Reports
Insights BI by Dropsuite is an email analysis tool that comes free with email backup and archiving service. Insights BI provides a robust email analytics toolset for organizations who seek to transform stagnant, archived email data into actionable business intelligence. Dropsuite Insights BI turns complex and extensive email data sets into simple, actionable reports, graphs and charts.
OneDrive Backup, Recovery and Archiving
Backup, restore and archive all OneDrive files. This capability goes beyond the native O365 OneDrive backup and restore, which has a time limit of 30 days. Our OneDrive backup, recovery and archiving does not have a time limit, so you can keep copies of your records as far back as necessary.
SharePoint Backup, Recovery and Archiving
Dropsuite also backs up, recovers and archives SharePoint files. Users of SharePoint and or SharePoint/OneDrive systems have the ability to backup, recover and archive SharePoint files for any length of time. This is important as native O365 backup has a limit of 30 days. Team Sites files hosted in SharePoint are also backed up.
Trusted by Leading Partners
Owner of Hermes Consulting (MSP)
“Email Archiving by Dropsuite has completely transformed our compliance support – satisfying legal motions is now a breeze.”
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15 Minute Demo
15 Minute Demo