Dropsuite Email Archiving

Preserve & make searchable all email messages to enable fast retrieval.

Email Archiving by Dropsuite

Dropsuite’s cloud-based email archiving solution helps any organization efficiently store, safeguard, manage, and discover data from most email systems such as Microsoft Exchange Online, Hosted Exchange, Workspace Gmail. Emails, attachments, calendar, tasks and related files are archived using envelope journaling, ensuring all assets are stored without fail.

Dropsuite customers feel confident knowing their company’s emails are archived securely and are readily available should the need arise. You are covered in the event of a legal motion to hold a set of email records, or when a third-party regulator requests access to emails in the case of a compliance audit.

Compliance and security are key for Dropsuite

To be the platform of choice for data backup and protection, security is at the core of the product management and development process at Dropsuite, using TLS 1.2 and AES256 ciphers at rest and in transit to protect your data and monitors data centers constantly to provide the highest security standard for your data. Additionally, Dropsuite supports multi-factor authentication (MFA) and monitors and logs every part of our infrastructure, including the server, router, system calls and command procedure.

Dropsuite Email Archiving also includes Email Backup.

Dropsuite’s archiving solutions are built on top of our Email Backup, providing a robust set of business continuity tools including powerful advanced search, end user access and Insights BI. All in an easy-to-use, one pane of glass integrated interface. All emails are:

Archiving as a Tool Beyond Compliance

Traditionally, archiving needs stem from regulatory and compliance needs. However, archiving can also be a useful business tool to:

Gather actionable, accurate, and timely data
Provide insight to management to enable more informed decisions
Identify risky behaviors, hold data-led conversations on areas of concern, and put together necessary remedial plans
Analyze usage patterns, user behavior, and corporate policy violations
Analyze information and how it is used in day-to-day operations

eDiscovery, Tags & Alerts

eDiscovery search offers 20 different search criteria, and has additional menus for saving the search criteria, previewing email search results, and modifying the search criteria. You can set up alerts, TAGs, review process and Flag for review on the results of eDiscovery search.

Dropsuite empowers you to go beyond advanced search and eDiscovery by allowing users to create email alerts to notify them when new results match their saved search criteria.

Journaling

Journal archiving protects all inbound, outbound and internal email so that they cannot be altered. Dropsuite gives business and IT managers the power to use journaling to record all electronic communications and related digital assets in their organization in the event they need to be accessed for legal or regulatory reasons.

With Email Archiving from Dropsuite, emails and attachments are just a few of the broad variety of communications that you may be required to journal, especially for heavily regulated industries like finance, healthcare and legal, to name a few. Dropsuite has developed an industry leading archive journaling solution using minimum overhead and military grade secure servers to ensure digital assets are fully copied and safely stored in transit and at rest.

What is the difference between archiving and journaling?

Journaling records all communications and keeps fully duplicated copies that are considered permanent legal records.

Archiving is the process of reducing the problems associated with storage of large amounts of data by backing it up, removing it from its native environment, and storing it elsewhere.

Dropsuite uses envelope journaling to securely archive email communications and related assets such as attachments to ensure compliance with regulations including:

FINRA – Financial Industry Regulatory Authority
FRCP – Federal Rules of Civil Procedure
GDPR – General Data Protection Regulation
HIPAA – The Health Insurance Portability and Accountability Act
SEC – Securities and Exchange Commission
SOX – The Sarbanes-Oxley
Australia Corporations Act s286 and s262A
And more

The Right Features to Keep Your Email Data Protected

Automate Backups

Setting up automated backups for compliance or just to "set and forget" is easy with just a few clicks of a button.

Insights BI Analytics

Advanced analytics toolkit that enables you to find patterns of usage, identify issues and recommend optimizations.

Military-Grade Encryption

Dropsuite uses military-grade AES 256-bit encryption and TLS/SSL to ensure your data is protected in transit and at rest.

Incremental Backups

Our solution finds and backs up only changed files which means your backup time is fast, and your storage is minimized.

Single Pane of Glass

Our dashboard makes it simple to set-up, administer, manage user access, restore files and much more.

Granular Restore

We provide granular restore so you can easily find and restore a single email, or a mailbox, or the entire email ecosystem.

How Dropsuite Email Archiving Meets Your Needs

Reduce the Effort Associated with Archiving

We use automated incremental email backup to ensure backing up your emails is simple and easy. Backup and archive M365 or Workspace Gmail email accounts in 5 minutes. Admins or users enter their email and password – we do the rest. Backups are incremental and all company emails are at the same secure place with minimal IT budget.

Securely Preserve Your Files

Preserve your emails, attachments (and more for Exchange) in our fully encrypted in flight and at rest military grade secure servers. We archive your company’s emails through the mail server, all your information is backed up with no data loss. Server to server backup means you don’t pay for bandwidth. The retention period is indefinite, so nothing will be deleted from our servers until your subscription is cancelled.

Simplify User Administration

The Dropsuite single pane of glass administrative panel allows you to grant individual access to emails. Assign different roles to different users with ease. Create departments, groups and department admins. Maintain password privacy with the “invite user” option. The admin has many role-based access levels to grant to various users in the organization.

Meet Regulatory Compliance

With the increasing need for transparency, security and accountability in an email, our archiving service provides industry best practices and ensures retention and compliance regulations are met. Dropsuite backup and archiving helps you comply with data archiving requirements from: Federal Rules of Civil Procedure (FRCP), The Health Insurance Portability and Accountability Act (HIPAA), The Sarbanes-Oxley (SOX), Australia Corporations Act s286 and s262A.

Find Files With Minimal Effort

Use advanced search to find individual files or entire mailboxes. Download, restore and migrate search results across multiple email accounts. Choose from 20 different attributes to search emails including; senders name, date, keyword in text or subject line and much more. View, modify and delete search queries with just one click. All this without the need of IT assistance.

Create Audit Logs Easily

For email backup and archiving, the audit log shows the key activities and actions performed in a subscription. For each activity audit log, record and display the timestamp, user performing the activity, activity name, object(s) on which the activity was performed, IP address and the location from which the activity was performed.

Set Up Review Process Quickly

Dropsuite’s review process provides an advanced browser-based interface for compliance officers and reviewers who need to ensure compliance with regulations. Review email content against specific email search and filter criteria. Using our review process compliance officers spend less time reviewing individual emails and more time reviewing and improving policies.

Don’t Worry About Storage Limits

Dropsuite provides unlimited storage and unlimited retention periods for every email inbox. Don’t worry about deleting emails to reduce storage costs, there’s no need. And don’t worry about paying extra to have a longer retention periods, our unlimited retention period ensures you won’t need to worry about running out of storage. We never charge for export or import fees. Your data won’t be held hostage by Dropsuite!

Learn more about Data backup and Protections

Colin Bulla

Owner of Hermes Consulting (MSP)

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