Email Archiving Compliance for Financial Services

Financial services are one of the most highly regulated industries. The plethora of financial regulations means that financial services companies must have a strong email archiving solution that enables them to stay in compliance and access email records easily if audited. Luckily, Dropsuite provides intuitive and affordable backup and archiving to help companies safeguard their critical business information.

If a virus, hacker attack or accidental/malicious deletion occurs, our financial service customers can restore their mission-critical data such as email, calendars, tasks and attachments in just a few clicks, keeping their business operation running smoothly.

There are a wide range of local, federal and international regulations involving data archiving and record keeping. Financial service companies must be aware of what governs their business and take steps to ensure they remain compliant. Some of the most important regulations include:

With all these rules to follow, it’s no wonder that financial service firms need the best available tools to help make their jobs easier. That’s what Dropsuite thrives on. We’re proud to offer our customers full “recovery assurance” for all their emails.

Q: Our auditor said we should consider an email archiving solution with journaling built in. What is journaling and why is it important?

A: Dropsuite offers journal archiving, an email archiving preservation technique that empowers administrators and authorized third-parties (such as auditors, etc) to facilitate compliance-quality archiving activities known as eDiscovery, versus standard email archiving that is simply a way to store inbound and outbound email messages for retrieval at a later date. Journaling is a tamper-proof caliber of email archiving that meets the rigorous standards of regulated authorities and the courts.

Q: We’d like to gain a competitive advantage, in both brand value and reputation, by ensuring our email communications are safe. Can Dropsuite provide such a solution?

A: When financial service organizations fail to take the necessary steps to safeguard their email communication data and protect it from theft, loss or damage, they are risking their future viability. Whether it’s a cyberattack an inadvertent data deletion, or a ransomware attack that holds emails hostage, a company’s brand can be at risk in seconds. Dropsuite protects your information in the cloud with state-of-the-art encryption, whether your data is in transit or at rest, giving our customers peace of mind knowing their email data is safe.

Q: Everyone at our accounting firm has trouble retrieving important, hard to find email attachments for our clients. Can Dropsuite help?

A: Yes we can. Discovering hard to find email messages and files has never been easier. Dropsuite allows Boolean searching (AND/OR/Include/Does Not Include/ etc.) to help narrow down searches, which can be especially useful in HR and compliance-based queries. Our “super search” filters include:

• Attachments
• To / From / CC / BCC
• Subject
• Added tags
• Keywords
• X-Header Metadata
• Email Size
• And more…

Dropsuite works with organizations in the financial services industry to ensure that they have continuous availability of email communication data in the cloud, along with easy-to-use, secure, and scalable tools to manage them.

Dropsuite customers can easily and cost effectively safeguard their email communication records — Office 365, G Suite Gmail or even IMAP/POP email systems.