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Email Archiving Compliance for Financial Services

Safely protect corporate email communications in the cloud.

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Financial Services Recovery Assurance

Financial services are one of the most highly regulated industries. The plethora of financial regulations means that financial services companies must have a strong email archiving solution that enables them to stay in compliance and access email records easily if audited. Luckily, Dropsuite provides intuitive and affordable backup and archiving to help companies safeguard their critical business information.

If a virus, hacker attack or accidental/malicious deletion occurs, our financial service customers can restore their
mission-critical data such as email, calendars, tasks and attachments in just a few clicks, keeping their business
operation running smoothly.

Email Compliance Requirements for Financial Services

There are a wide range of local, federal and international regulations involving data archiving and record keeping. Financial service companies must be aware of what governs their business and take steps to ensure they remain compliant. Some of the most important regulations include:

Federal Rules of Civil Procedure (FRCP)

These regulations require that companies be prepared to present electronic records in the event of a lawsuit. Recent changes to FRCP narrow the eDiscovery window, requiring firms to produce records quicker but also limiting the scope of records that are required.

The Sarbanes-Oxley Act (SOX)

This law requires all publicly traded companies in the United States to keep their electronic data for up to seven years, depending on the type of data. For larger companies this can run into thousands of petabytes of data and cost many hundreds of thousands of dollars.

The Securities and Exchange Commission (SEC)

This law requires all publicly traded companies in the United States to keep their electronic data for up to seven years, depending on the type of data. For larger companies this can run into thousands of petabytes of data and cost many hundreds of thousands of dollars.

The Financial Industry Regulatory Authority (FINRA)

They regulate 3,800 broker-dealers with 635,000 brokers, and requires organizations to monitor and archive broker communications.

The Gramm-Leach-Bliley Act

Requires financial institutions to protect the security, confidentiality and integrity of non-public customer information through administrative, technical and physical safeguards.

GDPR

General Data Protection Regulation (GDPR) is a sweeping new law that provides a rigorous framework for protecting the data of EU citizens. Provision in the law affect data access, consent, data portability and mandatory data breach notification.

Financial Services Protection in the Cloud

Ransomware, accidental deletion of data, employee sabotage, and data breeches can all cause your email communications to become blocked, damaged or stolen. Dropsuite safeguards organizations in the financial services sector from all types of unexpected data loss.

An email communication backup and archiving solution assures that your records are systematically stored in a central cloud data repository with state-of-the-art security and legal hold features in place to guard against issues of tampering. Dropsuite was tailored-made for the rigid security requirements that Financial Services customers demand from a cloud partner.

Dropsuite works with organizations in the financial services industry to ensure that they have continuous availability of email communication data in the cloud, along with easy-to-use, secure, and scalable tools to manage them.

Dropsuite customers can easily and cost effectively safeguard their email communication records — Office 365, G Suite Gmail or even IMAP/POP email systems.

Common Financial Services Use Cases

Dropsuite offers journal archiving, an email archiving preservation technique that empowers administrators and authorized third-parties (such as auditors, etc.) to facilitate compliance-quality archiving activities known as eDiscovery, versus standard email archiving that is simply a way to store inbound and outbound email messages for retrieval at a later date. Journaling is a tamper-proof caliber of email archiving that meets the rigorous standards of regulated authorities and the courts.

When financial service organizations fail to take the necessary steps to safeguard their email communication data and protect it from theft, loss or damage, they are risking their future viability. Whether it’s a cyberattack an inadvertent data deletion, or a ransomware attack that holds emails hostage, a company’s brand can be at risk in seconds. Dropsuite protects your information in the cloud with state-of-the-art encryption, whether your data is in transit or at rest, giving our customers peace of mind knowing their email data is safe.

Yes, we can. Discovering hard to find email messages and files has never been easier. Dropsuite allows Boolean searching (AND/OR/Include/Does Not Include/ etc.) to help narrow down searches, which can be especially useful in HR and compliance-based queries. Our “super search” filters include:

  • Attachments
  • To / From / CC / BCC
  • Subject
  • Added tags
  • Keywords
  • X-Header Metadata
  • Email Size
  • And more…

Best-In-Class Data Protection Features for Financial Services

Automate Backups

Setting up automated backups for compliance or just to "set and forget" is easy with just a few clicks of a button.

Insights BI Analytics

Advanced analytics toolkit that enables you to find patterns of usage, identify issues and recommend optimizations.

Military-Grade Encryption

Dropsuite uses military-grade AES 256-bit encryption and TLS/SSL to ensure your data is protected in transit and at rest.

Incremental Backups

Our solution finds and backs up only changed files which means your backup time is fast, and your storage is minimized.

Single Pane of Glass

Our dashboard makes it simple to set-up, administer, manage user access, restore files and much more.

Granular Restore

We provide granular restore so you can easily find and restore a single email, or a mailbox, or the entire email ecosystem.
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Learn more about Data backup and Protections

Hutchinson and Bloodgood Case Study

Hutchinson and Bloodgood Case Study

CPA and IT Consulting firm HBCG sought a multi-tenant, security-first mindset for their backup needs and got much more.
True North Networks Case Study

True North Networks Case Study

Read how True North uses Dropsuite Email Backup to ensure their customers in varied industries can access their Office 365…
Iconic IT Case Study

Iconic IT Case Study

Dropsuite’s Email Backup and Archiving solutions give Iconic IT the security and scale for their clients’ disaster and recovery needs.
View All Case Studies
“Many of the businesses we serve are professional services such as lawyers, accountants, architects — and every email has the potential to contain advice or a commitment that is legally binding and must be permanently retained. Dropsuite’s comprehensive email backup and archiving solution adhere’s to a ‘legal hold’ standard.”
Doug Endersbee
CEO of Ozhosting

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