eDiscovery for Instant Search & Retrieval

eDiscovery, or Electronic Discovery, is a legal mandate requiring discovery and access to data which is in an electronic form for litigation or other legal compliance reasons. This data can include metadata such as date, time and location information in addition to the actual data itself. eDiscovery is used in legal proceedings such as litigation, government investigations, or Freedom of Information Act requests, where the information sought is in electronic format. This information is typically referred to as Electronically Stored Information or ESI.

Dropsuite provides an advanced eDiscovery compliance tool as part of our cloud-based email backup and archiving solution. We provide a broad range of critical business email data protection for services including:

• Office 365
• G Suite Gmail
• Exchange Online
• IMAP / POP Email

Best in class email eDiscovery solutions must meet a broad range of legal compliance needs. The critical elements in any good email eDiscovery solution should include the following:

Protect Data with Cloud-Based Tool: The 3-2-1 rule of backup includes keeping multiple copies of data in different locations to maximize data safety. Best in class systems use cloud-based storage to enable anytime/anywhere backup, archiving and recovery of email and other data. This ensures data is protected in an environment not susceptible to geographic disasters that plague on-premise solutions.

Easily Collect Data Across Ecosystems: One of the most important features in a good eDiscovery solution is being able to consolidate data across many ecosystems into a central collection point for easier access and search. It can be difficult and time-consuming to try to find data across systems such as Exchange Online, SharePoint, Calendars, Team Sites files and more. Using a cloud-based centralized repository for all data no matter where it resides greatly improves the ability to comply with legal requirements for eDiscovery, Legal Holds and more.

Provide Maximum Data Security: Providing maximum data security means only authorized users have access to admin or eDiscovery tools. Role-based privileges are critical for enabling appropriate user access to data, including enabling third party access to sensitive archived data. Solutions that easily enable role-base permissions and the flexibility to grant access to external users is an important part of any eDiscovery solution.

Delivers Additional Systems Integration: Best in class eDiscovery solutions provide easy and fast integration across multiple ecosystems. For example, integration across email systems should be easy such that no matter which type of system or systems used – Exchange, Exchange Online, O365, SharePoint or even IMAP / POP – it’s fast and easy to connect and integrate those diverse systems into a centralized cloud-based data storage solution.

Includes Transparent Pricing: There are many eDiscovery solutions available that seem economical, until you get into the details. Look for solutions that provide unlimited storage and/or unlimited retention periods. Most importnantly, don’t let your archive vendor hold your data hostage in the event you wish to end your business relationship. At Dropsuite, our cloud backup and archiving solution was created to help companies prosper — so we’ll never hold your data ransom an extort an export fee. It’s your data, 100%.

Incorporates Additional Archiving Tools: eDiscovery is not an end-all, be-all solution. Typically eDiscovery is part of a more comprehensive set of legal and regulatory compliance tools businesses require, often bundled together into an archiving solution. Best in class archiving solutions provide eDiscovery, journaling, legal hold, audit trails, advanced search, 3rd-party access and other tools to ensure maximum legal and regulatory compliance. The very best in class solutions provide backup and archiving bundled with a single-pane-of-glass interface.

Search for hard to find documents or data: eDiscovery Search has additional menus for saving search criteria, previewing email search results, and modifying the search criteria. You can set up alerts, TAGs, review process on the results of eDiscovery search and more. Choose from a total of 20 different attributes to search emails such as senders name, date, keyword in text/subject and so on etc. Also the search criteria can be saved on our servers and can be easily accessed. You can also view, modify and delete search queries with 1-Click. We go beyond the powerful search and eDiscovery by allowing users to create email alerts when new results match their saved search criteria. All this without the need of IT assistance.

Grant access to legal teams and compliance officers: Third-party legal teams may require access to select data or documents. Advanced eDiscovery solutions will make it easy to grant access to certain users, for certain files, on certain data sets. Dropsuite’s review process provides an advanced browser-based interface for compliance officers and reviewers who need to ensure compliance with legal requirements or regulations. This gives you the ability to review email content against a specific email search and filter criteria. Use date ranges to filter emails in the review process. This allows compliance officers to spend less time reviewing individual emails and more time reviewing and improving policies.