Email Backup and Archiving For Manufacturing

Effortlessly protect your email communications in the cloud.

Assured Protection for Manufacturing Email Data

Manufacturing companies are in the midst of a technology and data transformation. Advances in intelligent automation, machine learning techniques, robotics, improvements in sensors, and ever-growing computing power are making it possible for disruption in the manufacturing industry.

Tesla has already created the factory of the future in Fremont, California, where they assemble via networks, digitizing as much as possible, and utilize data an asset instead of merely a byproduct of building.

According to Capgemini:

  • 47% of all manufactured products will be smart, connected and capable of generating product-as-a-service revenue by 2020.
  • 92% of successful manufacturing organizations have a clear digital strategy and are already monitoring the progress of pilot programs and where new divisions now rely on data more than smoke stacks.

An increased reliance on technology will help drive cloud growth in the manufacturing sector, and with that, the need to safeguard and archive data will increase as well. That’s where dropsuite.comes in.

Continuous Availability of Email Data

Dropsuite works with manufacturers to ensure that they have continuous availability of email communication data in the cloud, along with easy-to-use, secure, and scalable tools to manage them. Our email backup and archiving solutions meet most government, industry, and IT regulations such as:

  • GDPR
  • SOC 1, 2 and 3
  • FISMA, DIACAP and FedRAMP
  • DOD CSM Levels 1-5
  • PCI DSS Level 1
  • SO9001 / ISO27001
  • ITAR
  • FIPS 140-2
  • HIPAA
  • NIST (coming Q1 2019)

Email is a critical business communication tool. Essential company information, intellectual property, and documents are easily forwarded with one mouse click. Corporate email data is not something manufacturers want falling into the wrong hands.

The challenges to data management are wide ranging and include:

  • Ransomware and cyber threats
  • Regulatory compliance
  • Risk of litigation
  • IP theft
  • Accidental or malicious data deletion

Like most businesses, manufacturers need to make smart decisions to safguard their business — decisions that center around data backup, storage, archiving, maintenance, retention, access, discovery, security, and disaster recovery.

Manufacturing Use Cases

Q: What if one of my sales engineers accidentally deletes their email sales history — leads, negotiations in progress, NDAs, sales contracts, etc — are they recoverable?

A: With Dropsuite, you can recover any email on demand — at multiple points in time. Our manufacturing customers have full “recovery assurance” for all their emails, attachments, calendar and tasks — which is like insurance for your critical business data. Dropsuite safeguards your data, allowing you to focus on growing your manufacturing business.

Q: Our company is being audited — will Dropsuite’s email archiving solution allow us to give third-party auditor access to our Office 365 email files?

A: Yes, absolutely! When you are audited, especially if it’s a government or regulatory audit, providing third-party access to electronic correspondence may be a requirement. With Dropsuite, manufacturing companies can easily provide auditors with access to your Exchange Online emails, calendars, attachments, tasks.

Q: I recently read that Tesla had a disgruntled employee who sent out intellectual property to an external email address — can Dropsuite prevent that?

A: While Dropsuite can’t prevent IP theft, our Insights BI tool, which comes bundled free with Dropsuite Email Backup and Archiving, can flag suspicious email activity such as an employee sending large attachments to an external email address. In the example cited above, the IP theft damage could have be minimized if the manufacturer had known about the unusual email activity right away.

Best-In-Class Protection for Manufacturing Operations

Dropsuite’s elegantly designed, scalable, and comprehensive email backup and archiving solution in the cloud was tailor-made for manufacturing operations — all manageable within a single pane of glass. Manufacturing companies can easily and cost effectively safeguard their email communication records — Office 365, G Suite Gmail or even IMAP/POP email systems.

Dropsuite Email Backup and Archivng Features

  • eDiscovery
  • Journaling
  • Tamper-proof audit trail
  • Advanced search
  • Legal hold
  • Set retention periods
  • Secure 3rd party access
  • Role Based Access (RBAC)
  • Automated data backups (3X daily)
  • Email backup (Office 365, G Suite Gmail, IMAP)
  • Exchange Online backup
  • SharePoint backup
  • OneDrive backup
  • Groups backup
  • Teams backup
  • 1-click data restore
  • Insights email intelligence tool
  • HIPAA compliant
  • Unlimited storage & retention

Manufacturing: Cyber Attacks Fueling the Need for Backups

At the recent Manufacturing and Technology Conference & Expo that took place in May 2018, Roel Schouwenberg, the director of intelligence and research at Celsus Advisory Group, said that cyber attacks are becoming all about the supply chain.

“[It] means you are both a target for attack and a vehicle for attack.”

And size doesn’t matter. Every manufacturer is a potential target.

Like it or not, manufacturers are a growing target for attacks. Don’t let your manufacturing company become a victim of the next WannaCry ransomware attack or NotPetya cyber attack.

What can manufacturers do in the face of increasing threats?

  1. Look at security holistically. Security is more that simply employing encryption techniques; security is threat mitigation training, simulated breach testing, deploying anti-spam tools, and of course, backing up your data.
  2. Identify and safeguard key assets (hardware, software, products, locations, etc) and lock down access. Cyber attacks came come from anywhere — and they come in many forms. Never let your guard down.
  3. Talk to your suppliers and vendors. Are any of them doing business with companies or customers located in the EU? If so, as a manufacturer you’ll need to ensure that they are taking security and compliance seriously. Ask if they are GDPR compliant? Do they use the latest security protection? Are they backing up and transferring data safely? Remember, you’re only as strong as your weakest link — so make sure your business partners take security as seriously as you do.
  4. Follow data archiving regulations. For example, here are two government regulations that impact the handling of manufacturing records:
    • Export Administration Regulations (EAR) – Requires orgnaizations in the United States doing business internationally to ensure the secrecy and confidentiality of protected technology, including preventing advanced manufacturing and materials know-how (“deemed exports”) from being acquired by customers and suppliers overseas.
    • ISO 15489: Records Management Standard – An international industry consensus standard that provides a high level framework for records retention, a regulation that applies to manufacturers.

An email communication backup and archiving solution assures that your records are systematically stored in a central cloud data repository with state-of-the-art security and legal hold features in place to guard against issues of tampering. Dropsuite Cloud Email Archiving was tailored-made for the rigid security requirements that manufacturing customers demand from a cloud partner.

Manufacturer Protection Made Easy

If your data could talk, it would ask for immediate protection.

Internal and external data threats are and everywhere / all the time issue that is not going to go away.

Dropsuite safeguards manufacturing companies from unexpected data loss. Your email communications are 100% safe in the cloud, available to restore at any point in time should you ever need to retrieve them.

An email communication backup and archiving solution assures that your records are systematically stored in a central cloud data repository with state-of-the-art security and legal hold features in place to guard against issues of tampering. Dropsuite Cloud Email Archiving was tailored-made for the rigid security requirements that manufacturing customers demand from a cloud partner.

dropsuite-testimonial-jamie-opalchuk

JAMIE OPALCHUK

CEO of HostPapa

“For just pennies a day, Dropsuite runs seamlessly in the background, keeping data safe and providing peace of mind.”

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