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Data Backup for Construction Companies

Protecting construction related email communications just got easier.

Safe Cloud Data Backup Protection for Construction Companies

Construction companies, architecture firms, builders and general contractors are experiencing massive growth in the use of data technology, both mobile and desktop, in the field and in facilities. With this explosive growth in data the need to securely and efficiently backup, protect and restore construction-related email communications has also exploded. Typical email ecosystems that need safeguarding include Office 365, G Suite, IMAP-POP, Hosted Exchange and Open- Xchange.

The increased reliance construction companies have on mobile, cloud-based and collaboration software data and the increasing amount of data being used, coupled with the relatively minimal investment in IT, can leave a data protection gap for those firms.

Increased Technology Usage in Construction

According to a survey, “The 2019 Construction Hiring and Business Outlook” conducted by the Associated General Contractors (AGC) of America and Sage Construction and Real Estate:

40% of those surveyed said their firms will increase investment in technology this year
51% of surveyed construction firms said file-sharing sites are used to collaborate with project partners
50% expect to increase or maintain the number of projects involving building information modeling (BIM) solutions
30% report they plan on increasing investment in project and document management software

Yet despite these numbers a hidden danger lurks:

67% of those surveyed report their company spends less than 2 percent of its gross annual revenue on information technology (IT)

The increased reliance construction companies have on mobile, cloud-based and collaboration software data and the increasing amount of data being used, coupled with the relatively minimal investment in IT, can leave a data protection gap for those firms.

The Risk of Data Loss to Construction Firms

With construction and project management data stored in multiple locations including the cloud, and with the wide array of contractors the risk of lost, corrupted or deleted data increases greatly.

The risk of losing this data is potentially catastrophic. Damages caused by lost or deleted data can include:

Missed deadlines
Faulty work
Breached contracts
Injuries to workers
Expensive make-goods

Dropsuite Keeps Construction-Related Email Communications Safe

Dropsuite specializes in helping firms like construction companies keep construction-related email communications safe, secure and protected. We use a cloud-based solution built from the ground up by engineers to efficiently backup, store, preserve and, if necessary, easily restore email-related ecosystem data at a moment’s notice. What type of ecosystems? Office 365, G Suite Gmail, IMAP-POP, Hosted Exchange and Open-Xchange.

Dropsuite’s easy-to-use, secure, and scalable backup and recovery tools enable construction firms to easily set-up automated backups of construction-related email communications data.

Email related communications are critical to business success. Essential company information, intellectual property, and documents are easily forwarded with one mouse click. Corporate email data is not something construction firms want falling into the wrong hands.

Dangers to construction firm data include:

  • Ransomware and cyber threats
  • Regulatory audits (compliance)
  • Risk of litigation
  • IP theft
  • Accidental or malicious data deletion

As with all businesses, construction companies need to safeguard their business by making smart decisions centered around how to use the minimal IT budget allotted to safely protect data. This includes the need to securely backup, store, archive, maintain, access, discover and swiftly restore lost or encrypted data.

Dropsuite provides the industry-leading backup and recovery solution for Office 365 data, G Suite Gmail data, and data for other email ecosystems, with a very low cost-per-seat license, coupled with military-grade encryption to ensure data is secure both in transit and at rest.

Even better, our state-of-the-art backup and archiving solutions meet government, industry, and IT regulations such as:

GDPR
SOC 1, 2 and 3
FISMA, DIACAP and FedRAMP
DOD CSM Levels 1-5
PCI DSS Level 1

SO9001 / ISO27001
ITAR
FIPS 140-2
HIPAA
NIST

How can construction firms decrease cyber threats?

Look at security holistically

Security is more than simply employing encryption techniques; security is threat mitigation training, simulated breach testing, deploying antispam tools, and of course, backing up your data.

Identify and safeguard key assets

(hardware, software, products, locations, etc.) and lock down access. Cyberattacks came come from anywhere — and they come in many forms. Never let your guard down.

Talk to your suppliers and vendors

Are any of them doing business with companies or customers located in the European Union? If so, as a construction firm you’ll need to ensure that they are taking security and compliance seriously. Ask if they are GDPR compliant? Do they use the latest security protection? Are they backing up and transferring data safely? Remember, you’re only as strong as your weakest link — so make sure your business partners take security as seriously as you do.

Follow data archiving regulations

Here are two government regulations that impact the handling of construction data:

Occupational Safety and Health Administration (OSHA) – Requires organizations in the United States doing business to provide confirmation of compliance with standards and regulations relative to worker and site safety, among other requirements.

National Association of Home Builders (NAHB) – Most state and local regulations are based on NAHB’s International Code Council’s I-Codes. Construction firms must maintain and grant access to inspectors and other 3rd parties who may be required to provide inspections or reviews of work or data to confirm compliance to these codes.

Back up your business-critical data

Dropsuite specializes in helping firms like construction companies keep construction-related email communications safe, secure and protected. We use a cloud-based solution built from the ground up by engineers to efficiently backup, store, preserve and, if necessary, easily restore email-related ecosystem data at a moment’s notice. What type of ecosystems? Office 365, G Suite Gmail, IMAP-POP, Hosted Exchange and Open- Xchange.

Dropsuite’s easy-to-use, secure, and scalable backup and recovery tools enable construction firms to easily set-up automated backups of construction-related email communications data.

Common Construction Company Use Cases

An all-too common construction company use case is change orders and keeping track of project and material modifications caused by them. There is significant risk for contractors and customers anytime change orders are created and initiated. Problems can arise quickly if communications are not clear. But how to keep track of all change order communications?

Dropsuite provides a solution for helping to discover and track these potentials risks. Using Dropsuite Email Backup & Archiving with eDiscovery, tagging, auto notifications and more it is much easier to find, track, be notified and assess materials or project modifications caused by change orders. This enables construction firms to easily mitigate risks while keeping projects on time and on-budget.

A very common use case in the construction business, with so many people having to collaborate on projects is accidental data deletion. What can be done if data such as a string of emails and attachments are discovered to be gone, months after they were deleted?

With Dropsuite, you can recover many types of email-related communications on demand — at multiple points in time. Our construction company customers have full “recovery assurance” for all emails, attachments, calendar and tasks — which is like insurance for your critical business data. Dropsuite safeguards your data, allowing you to focus on the business of construction.

Another very common use case in the construction field is audits and/or requests for 3rd party access to data, often as part of inspections or sign-offs. How can 3rd-party auditor access be granted to construction firm data and files?

With Dropsuite, construction companies can easily provide auditors or other 3rd party access to many files including; G Suite Gmails, Office 365 data (Exchange Online, SharePoint, OneDrive, Groups and Teams), Exchange Online emails, calendars, attachments, tasks and much more. Our single-pane-of-glass dashboard, easy to use roles, and ability to simply add or remove users to a role simplifies the process needed to grant access to specific 3rd parties to ensure they have access to the data they need.

Many construction companies are using email communications like Office 365 to manage their business communications and applications. A very common question we hear is, do we even need to use 3rd party systems to backup Office 365 data?

The answer is yes. Although Office 365 does come with some basic capabilities to backup and restore recently deleted files, it is not a comprehensive backup, archiving and restoring solution. A common practice among Office 365 admins is to use the recycle bin as temporary archive. This is a dangerous practice, and one that won’t help at all if the data files were deleted permanently from the recycle bin, it also is not a way to comply with legal hold or related requests. Only a built-from-the-ground-up backup and archiving solution like Dropsuite’s has the full features and capability to securely, safely and properly backup, store and permanently retain data.

Best-In-Class Data Protection Features for healthcare establishments

Automate Backups

Setting up automated backups for compliance or just to "set and forget" is easy with just a few clicks of a button.

Insights BI Analytics

Advanced analytics toolkit that enables you to find patterns of usage, identify issues and recommend optimizations.

Military-Grade Encryption

Dropsuite uses military-grade AES 256-bit encryption and TLS/SSL to ensure your data is protected in transit and at rest.

Incremental Backups

Our solution finds and backs up only changed files which means your backup time is fast, and your storage is minimized.

Single Pane of Glass

Our dashboard makes it simple to set-up, administer, manage user access, restore files and much more.

Granular Restore

We provide granular restore so you can easily find and restore a single email, or a mailbox, or the entire email ecosystem.

Construction Company Data Protection Made Easy

With the increasing reliance on multiple sources, locations, and uses for data in construction, coupled with tight IT budgets, it’s more important than ever to find a low-cost, simple to administer yet secure data backup and protection solution – like Dropsuite’s

Dropsuite safeguards construction firm data from unexpected data loss. Your data is 100% safe in the cloud, available to restore at any point in time should you ever need to retrieve it.

A complete backup and archiving solution assures that your records are systematically stored in a central cloud data repository with state-of-the-art security and legal hold features in place to guard against issues of tampering. Dropsuite Cloud Email Archiving was created specifically for the rigid security requirements most construction customers require for proper data safety and protection.

“Dropsuite’s products and solutions are designed to be feature-rich and complexity free.”
Charif Elansari
CEO of Dropsuite

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