Office 365 Groups Backup

Dependable cloud backup for Office 365 Groups files.

Office 365 Groups Backup for Simple and Effective Data Protection

Microsoft Office 365 Groups backup is a very important part of an overall data security and protection plan. That’s because Office 365 Groups enables teams of people to collaborate and share business-critical data, files, project information and much more.

Imagine suddenly losing all Groups data. How would the members in a Group be able to continue sharing, collaborating and accessing all their information and resources? Backing up, protecting and if necessary, quickly restoring Office 365 Groups data is therefore an essential part of a complete business continuity and data protection solution.

But before we cover details of how to backup for Groups, let’s briefly describe Groups and why it is often confused with Microsoft Teams, but is in fact completely different.

What is Office 365 Groups?

Groups in Office 365 is a very useful and powerful tool for creating sets of members and shared resources for collaboration, sharing and project management. What sort of resources? Typically, groups of people working on a project together need to share Outlook inboxes, calendars, file libraries, documents, notes, calendars and much more.

Office 365 Groups was designed to simplify assigning resources and members to a group. Instead of having to set permissions for every single member and every single Outlook inbox, file library, document and more, you simply create a Group, add resources to it, then add members to that Group.

Groups greatly speeds up and simplifies the time and energy it takes to set up sharing of resources and management of members so everyone in the group can collaborate and share various Office 365 resources.

Unlike Office 365 Groups, Microsoft Teams is a chat-based workspace that enables communication in real-time, using instant messaging and the ability to share a file.

Note: A Group doesn’t have to have a Team but every Team has a Group.

Dropsuite and Office 365 Groups Backup

Dropsuite ensures important business data in Office 365 Groups are backed up and protected. Safely backup, manage, recover, and protect Groups files and data, along with other Office 365 critical assets such as emails, contacts, calendars, tasks and much more.

Dropsuite provides two versions of business data protection: Office 365 backup or Office 365 Backup and Archiving, which was designed specifically for the extra demands placed on regulated firms who need a bundled solution of email backup with and advanced archiving system.

High Cost of Data Loss

IBM and the Ponemon Institute recently researched the cost of lost or breached data.* According to their study, the cost of lost or stolen records and files is very high. Some of the highlights of the study include:

  • $3.62 million: average total cost of a data breach
  • $141: average cost per lost or stolen record
  • 27.7%: likelihood of a recurring data breach over the next 2 years
  • 2.1%: increase in the likelihood of a recurring material data breach

As of April 2018 Microsoft had 30.6 million Office 365 consumer subscribers, and that number is growing daily. It’s clear that backup of Groups data is becoming an essential piece of a total data protection plan.**

Why Office 365 Groups Backup is Necessary

Groups data and files are covered under the same very basic protections as other Office 365 files, which is not nearly as complete as many assume. Accidental and malicious file deletions happen every day. But the standard out-of-the-box O365 solution does not offer a permanent way to backup, keep and restore files that have been removed from the recycle bin. Relying on the recycle bin is hardly a comprehensive and error-free way to protect valuable business data.

Relying on the recycle bin is hardly a comprehensive and error-free way to protect valuable business data.

This is why Dropsuite provides the most advanced, secure and easy to use solution for backing up, restoring and protecting Groups data.

Dropsuite Office 365 Backup Includes:

  • Groups
  • Teams
  • OneDrive
  • SharePoint
  • Exchange Online
  • Calendars
  • Contacts
  • Tasks and much more

Military-Grade Data Protection

Dropsuite provides the highest level of data security with military-grade encryption for Office 365 Groups data. We use TLS or SSL connections coupled with military-grade encryption using 256-bit Advanced Encryption Standard (AES) to ensure your files are safe in transit and at rest.

Unlimited Storage and Restore Option

With unlimited storage and restore there’s never a worry about running out of space. And your data is your data, you can restore as many or as few files as you need, as often as you need. This ensures you have the ability to backup all Groups data and files and restore them should a data disaster happen.

Dropsuite Email Backup and Archiving Makes Customers Happy

“Common Use Case for Office 365 Groups Backup and Restore”

Deleted Critical Files: Every hour of every day someone in an organization accidentally deletes a critical file. This becomes an issue when recycle bins are emptied, either manually or due to 30-day time limits for file retention. Finding the file is hard enough, especially if there are multiple users in multiple Teams. Trying to restore the file if it was deleted from the recycle bin is virtually impossible. This is the major hole in most firm’s data protection strategy.

Backed Up Critical Files: Setting up and running automated backups with Dropsuite’s Groups / O365 backup solution is fast and easy. Files are securely stored in a centralized cloud-based system. This ensures Groups files are protected and safe at all times. Even better, using advanced search it’s possible to find files extremely quickly across multiple users across multiple Groups. So should a critical file be needed, it’s fast and simple to find it and restore it.

Benefits of Office 365 Groups Backup

Automate the Backup Process Easily

Automate the Backup Process Easily

Take the work out of Groups backups. You can backup your Groups / Office 365 files within 5 minutes and automate backups going forward. Incremental backups include unlimited storage and retention options to ensure you never run out of space.

Make Administration a Breeze

Make Administration a Breeze

Our single-pane-of-glass admin panel with roll-based access levels enables you to grant access easily. Create departments, groups and department admins. Easily grant access to users in and outside your firm such as IT Admin, Compliance Reviewers, Users etc.

Find it Fast with Advanced Search

Find it Fast with Advanced Search

Choose from 20 different attributes such as senders name, date, keyword, header and so on to filter and find the right files in our advanced search tool. You can also view, modify and delete search queries with just a click. This greatly simplifies file recovery.

Download and Restore with 1-Click

Download and Restore with 1-Click

One of our most popular features is 1-Click restore and download. You can easily restore or download single files, a set of files or all files to your personal computer. And in case of accidental deletions you can restore all using the 1-Click function.

Don’t Wait! Get a Demo or Free Trial Now

The enemy of preparation is procrastination. Don’t wait for an Office 365 Groups data disaster to happen. With our 15 minute demo and free NFR trial license, it’s fast and easy to learn how Dropsuite can help protect all your Groups data with secure backup, advanced search and recovery.

Contact us to learn how for just pennies a day Dropsuite can help you protect all your Groups and the rest of your Office 365 data.

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Ridley Ruth

RIDLEY RUTH

COO of Dropsuite

“Office 365 Groups is an often overlooked yet critical set of business data that must be backed up, protected and as necessary restored without delay.”

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