Dropsuite Email Backup and Archiving helps IT solution providers securely backup, manage, recover and protect their client’s Office 365 emails, contacts, calendars and tasks. With the rapid adoption of Office 365 by businesses, the backup and archiving of emails in the cloud is expected to grow, especially in highly regulated industries such as legal services, healthcare and financial services that are required by law to have a compliant email archiving solution in place. Dropsuite Email Backup and Archiving is the perfect solution.

Features at a glance

Email Backup That’s Automated & Incremental

Dropsuite Email Backup and Archiving ensures that backing up your emails is simple and easy. You can now backup all your Office 365 email accounts within 5 mins. For other mail servers with over 150 IMAP and POP email configurations pre-loaded, the Admin and/or users just need to enter their email and password and we will do the rest. Backups are incremental and with our unlimited storage and retention option, you can back-up all your company emails at the same secure place without “blowing” your IT budget.

Email Preservation & Indefinite Retention

Dropsuite Email Backup and Archiving preserves your emails, attachments (and more for Exchange and Office 365) in our military grade secure servers. Using Journaling and BCC forwarding, we archive your company’s emails through the mail server, this means all your information is backed up and there is no data loss. Server to server backup means that you don’t pay for the bandwidth. Also, with indefinite retention period nothing will be deleted from our servers until your subscription is active.

Admin Panel with Roll-Based Access Levels

Dropsuite Email Backup and Archiving allows you to grant individual access to their emails. You can also create departments or groups and create department admins. Password privacy is maintained using the “invite user” option. The admin has many role-based access levels to grant to various users in the organization such as IT Admin, Compliance Reviewers, User and so on

Compliant-Quality Email Data Archiving & Retention

With the increasing need for transparency, security and accountability in an email, Dropsuite Email Backup and Archiving is in line with industry best practices as well as retention and compliance regulations. “75% of all legal discovery orders today specify email records as part of the discoverable content”. There are many rule and regulations that mandate proper data archiving: Federal Rules of Civil Procedure (FRCP), The Health Insurance Portability and Accountability Act (HIPAA), The Sarbanes-Oxley (SOX), Australia Corporations Act s286 and s262A.

Advanced Search with 16 Attributes

Choose from a total of 16 different attributes such as senders name, date, keyword in text/subject, header and so on to filter and find the right emails in our advanced search and download, restore, migrate them across multiple email accounts with just a click of a button. You can also view, modify and delete search queries with just one click. All this without the need of IT assistance.

Email Data eDiscovery with Tags and Alerts

Dropsuite eDiscovery Search feature allows you to locate and retrieve emails without the need to go to your IT manager. Identify the right emails using any of our 16 different filter criteria such as senders name, date, keyword in text/subject and so on. Save the search criteria on our servers for future use. We go beyond the powerful search and e-discovery by allowing users to create email alerts to when new results match their saved search criteria. All this without the need of IT assistance. You can also set up TAGs and review process on the results of eDiscovery search results.

Email Audit Log

Dropsuite Email Backup and Archiving provides an audit trail (also called audit log), a security-relevant chronological set of records that provide documentary evidence of the sequence of activities or of specific operation, procedure, or event that has affected at any time. For email Backup and Archiving, the Audit Log shows the key activities and actions performed in a subscription. For each activity, Audit log will record and display the timestamp, user performing the activity, activity name, object(s) on which the activity was performed, the IP address and the location from which the activity was performed.

Compliance Review Module with Filters

Dropsuite Email Backup and Archiving’s review process provides an advanced browser based interface for compliance officers and reviewers to review the company emails and ensure that they follow the company policies. This Module gives you the ability to review email content against a specific email search and filter criteria.

Unlimited Storage & Retention Period

Dropsuite Email Backup and Archiving provides unlimited storage and unlimited retention period for every email account. You do not have to worry about deleting emails to reduce storage costs. You also don’t have to worry about paying extra to have a longer retention period.

Customizable Retention Policy and Legal Hold

Dropsuite Email Backup and Archiving allows customers to customize legal retention. An email retention policy is a company’s established policy for whose email records are kept and for how long. Data – including email – retention policies vary by business and can be subject to industry specific regulation. Our product also has a Legal Hold feature, a risk mitigation tool that a company can use to preserve all relevant data (including emails) when litigation or investigation is reasonably anticipated.

Download, Restore & Migrate Emails with One Click

One of Dropsuite Email Backup and Archiving’s most popular features is the restore and download functionality. You can easily download emails to your personal computer or simply, in case of accidental deletions, restore it back to your inbox with just one click. We also offer an email migration function that is very easy to use: After authenticating your new mail server, with a single click all your emails accounts and their respective emails (inbox, folders and sent items) will be migrated over.

View & Find Your Attachments via File Manager

Apart from emails, Dropsuite Email Backup and Archiving also allows customers to view backup and share email attachments. This significantly reduces the time needed to locate the latest version of an attachment by removing the need to go through each individual email in a chain of email communications.

Secure Storage

Dropsuite Email Backup and Archiving pays special attention to the security of your data. We ensure that no one other than you have access to your backup emails and files. All emails are pulled from the mail server using Transport Layer Security (TLS) or Secure Socket Layer (SSL) when available. The emails are then encrypted using one of the strongest block ciphers available – 256-bit Advanced Encryption Standard (AES). Each email is encrypted using a unique key. The unique key itself is encrypted using a regularly rotated master key. This ensures your emails’ constant protection while we back them up.

View Your Emails Online

In the event that your email provider is down and a business customer does not have access to its emails, those with access to Dropsuite Email Backup and Archiving can view, download emails, any time and from any place. We provide a simple easy to use interface to view all emails via our web interface. The interface supports multiple email accounts.

Email Backup for Office 365 Is Ideal For

Solution providers managing Office 365 for clients
Businesses migrating to Office 365
Filling the “deleted file” backup gap in Office 365
Boosting revenue, ARPU and customer stickiness
Maintaining business continuity
Mitigating losses from cyber-attacks
Industries that need archiving for compliance
Novice users/fully automated and easy

D&H is excited to distribute Dropsuite Email Backup and Archiving, a powerful, hosted data protection solution based on the Microsoft Office 356 platform.

Peter DiMarco
VP of VAR sales, D&H Distributing

Email Backup & Archiving Plans

BASIC BACKUP

Ideal for the Small Office

  • Unlimited email accounts
  • Backup in 2 easy steps
  • Suitable for any email
  • Migrate, download & restore
  • File Manager
  • View anywhere
  • Per GB pricing

BUSINESS BACKUP

Ideal for SMBs

  • Unlimited storage & retention
  • Suitable for any email
  • Daily backup
  • Business continuity
  • Migrate, download & restore
  • Admin control panel
  • Per seat pricing

BUSINESS ARCHIVER

Ideal for Needing Compliance

  • Includes archiving + backup
  • Unlimited storage & retention
  • Fully compliant
  • Business continuity
  • Admin control panel
  • Migrate, download & restore
  • Per seat pricing
Backup Features
Daily automatic
Backup Scheduling
On demand
Backup retention options
Monitoring Features
Daily site-change monitoring
Change alert notification
Custom notification filtering
Restore/Undo Features
Zips downloadable
One-click restore
Test restore
Client/Employee Access Features
White label
Customized subdomains
Role assignment
Security Features
Two-factor authentication
AES-256bit military-grade encryption
Support Features
Knowledgebase
Email support
Phone support

Related Resources

DATASHEET

WHITEPAPER

RESEARCH REPORT