Microsoft Exchange Online backup is critically important for your businesses and cannot be overstated. Emails can be intentionally or accidentally deleted, files can become corrupted through errors or from viruses and ransomware is an ever-present threat. Businesses who fail to safely backup their emails risk lost data, wasted time in trying to recover files, extra costs associated with restoring files and lost revenue caused by business interruption.
The single most important thing you should know about Exchange Online is it does not have a native option to backup mailboxes. Although there are cumbersome ways to archive and recover data but those are not backup solutions.
Although you do have the ability to backup mailboxes using PST files, PST backup is a manual, labor intensive solution that is not scalable and requires increasing storage as files increase.
The need for Exchange backup for regulated industries such as financial services, healthcare and law firms, data protection goes beyond a nice to-have, it’s mandated. For these firms, we provide Exchange Online Backup and Archiving, which bundles together our industry leading backup tool with an advanced archiving tool – all managed through a single pane of glass dashboard.
Let’s say your firm is compromised by an email virus and you suddenly find all your Exchange email files encrypting themselves. Seems like science fiction? No, it’s science fact. More and more firms, including the City of Atlanta have had this very thing happen to them.
So now what?
If you were lucky, you may have recently downloaded a large PST backup file. Your phone is ringing non-stop and panicked executives are demanding the email system be brought back up – NOW.
What do you do?
You’ll try to find the latest PST file you have, and with some effort and manual labor you can reinstall your files using the PST. How long will all that take? Hours? Maybe a day?
And here’s the scary thing – what if you don’t have a current backup? What if your PST backup was from last week? Or last month? What then? Or what if your PSTs become corrupted when they get too large? All the emails that were sent or received after that backup could be gone.
What will your leadership do?
Will they blame the poor user who was tricked into clicking and downloading a ransomware virus? Or will they blame IT for not being prepared and not having a backup plan in place?
With Dropsuite this scenario plays out MUCH better.
Having easily set up your automated backups to occur hourly, or daily, you simply log in, and with the click of a single button instantly restore affected mailboxes, or even the entire set of all mailboxes AND associated data like attachments and more. Within just a minute your firm is back up and running with all emails intact and very little lost time.
What will the executives say now? Was IT the scapegoat – or the data backup hero?
See how you can backup data for your business defense
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