Natural Disasters strike businesses and cause data loss almost every day. Yet they are not the most common, nor most damaging of causes. So what is this surprise cause of damaging data loss? The answer may surprise you!

We all know disasters can damage or destroy a business, yours included.

If you’re not in a Hurricane zone, you may be in an Earthquake zone, a fire prone area, or even a damaging storm zone.

To reduce the risk your business faces from these unforeseen disasters you must have data protection in place, including email backup, archiving and recovery.

Here’s a brief list of just a few of the many unforeseen natural disasters that damaged businesses just in 2017 alone:

Hurricane Maria – This Hurricane devastated the Dominican Republic and Puerto Rico, virtually wiping out many businesses. It caused billions of dollars in infrastructure damage that will take years to repair.

Earthquake in Mexico City – A magnitude 7.1 earthquake shattered Mexico City, killing more than 200 people and causing many businesses lost productivity, business and data.

Hurricane Irma – This powerful Hurricane caused widespread destruction and damaged or destroyed businesses from the Caribbean through Florida and beyond.

Hurricane Harvey – One of the most powerful and damaging Hurricanes to hit the mainland U.S. in 50 years. Businesses in impacted regions were damaged or destroyed, data lost and productivity was completely halted for days, weeks or even months.

California Fires – The fires in Northern and Southern California were the largest and most damaging in the history of the state. The cleanup after the fires is the largest since the Great Earthquake of 1909.

But as damaging as these natural disasters are, they are not the most common, nor most dangerous causes of lost data.

So what are these secret causes of data loss that are bigger than a hurricane, huge fire or earthquake?

Surprise! The Number One Cause of Data is (Drum Roll Please) Your Own Employees!

Yes, according to a recent article based on information from the UK’s Information Commissioner’s Office it turns out your own employees are the greatest cause of data loss, beating even malicious attacks by hackers.

Another study mentioned in a CBS News article noted that the IT trade association CompTIA found that human error was the root cause of 52 percent of all security breaches.

Good ‘ol human error can bring down your business more often and in just as damaging a way as a hurricane, fire, earthquake or hacker.

Don’t believe it?

As an example of a human error ‘whoops’ moment that impacted millions of people consider the recent false alarm in Hawaii. The false alarm was an alert that was broadcast to people in Hawaii who were told they had just minutes to find shelter from an impending hostile ballistic missile attack.

This is a classic example of a worker who ‘pressed the wrong button’ and the resulting chaos it caused.

How much easier could it be for human error at your business to cause data loss that damages your business?

According to the UK Information Commissioner’s office, human error was responsible for almost two-thirds (62 percent) of the incidents reported to the ICO. This was much greater than other causes, like insecure web pages and hacking, which were a distant 9 percent combined.

Employees can cause data loss for a variety of reasons. Some of the top reasons include:

  • Human error – accidental deletion of data or other errors causing data loss
  • Exiting the firm – taking knowledge or access to data with them
  • Malicious intent – purposefully deleting or damaging data
  • Non-compliance – lost data due to not following proper data access/storage process or procedure

Why Data Backup is Critical

Data backup is critical because disasters, both human and natural, happen. It’s a fact of life. And when they happen, your mission-critical data can get lost. Permanently.

Ensuring your business can survive the data loss caused by disasters is a function of using powerful, secure and easy-to-use data backup and recovery.

After a disaster had eliminated your data, you’re not going to have time to figure out how to use a complex set of systems to restore your data. You can’t wait for any IT guy to show up and fix it. You need one button restore capability.

Email Data Backup Ensures Survivability of Your Business

Perhaps nothing is more important than preserving your email data. Email is the lifeblood of your business. It’s your communication line to your prospects, customers, partners and employees.

Without your email, your business will have had a lobotomy.

Creating backup, archiving and restore points for email should therefore be a primary goal of any disaster recovery plan, yours included.

Here’s some of the key features to look for in a best-in-class email backup, archive and restore solution to prevent data loss:

  1. Automated Incremental Email Backup – Data loss can occur if someone has to remember to backup the data. Use an automated system that backs up incremental (ie, new) email data on an ongoing, set it and forget it basis.
  2. Admin Panel & Multiple Level Access – Use a system that has an easy-to-use admin panel and the ability to enable multiple levels of access depending on role. You don’t want to deal with complex systems when trying to backup and restore your emails. Use the KISS principle (Keep It Simple, Stupid), it works.
  3. Compliance With Document Retention Requirements – There are many rules and regulations that mandate proper data archiving: Federal Rules of Civil Procedure (FRCP), The Health Insurance Portability and Accountability Act (HIPAA), The Sarbanes-Oxley (SOX), Australia Corporations Act s286 and s262A. We could go on. Just make sure your system is in compliance with regulations.
  4. Download and Restore Emails with One Click – When a disaster happens you are going to be amazingly stressed. Don’t spend time and increase your stress trying to use a complex system to find, download and restore your data. Use a one-click system that does all the work for you, and is brain-dead simple to use.
  5. Secure Military-Grade Transport and Storage – Data loss can even happen when your data is transported and stored. So use a system that has military-grade security with Transport Layer Security (TLS) or Secure Socket Layer (SSL). Encrypt your data using one of the strongest block ciphers available – 256-bit Advanced Encryption Standard (AES). Finally, ensure each mail is encrypted using a unique key so that if one is breached, none of the others can be compromised.
  6. Advanced Search – Often, you may find yourself needing to find certain data, like emails from a user who deleted his entire account. Advanced search enables you to quickly search, find and restore critical emails without having to spend hours and hours sifting through millions of emails.

Conclusion: Shocking Top Cause of Data Loss and Why Data Backup is Key

We’ve covered the shocking top cause of data loss, and why your data backup, especially your email backup is critical to your business.

Your own employees it turns out are your biggest cause of data loss. Surprise!

Email is the lifeblood of your business. If all your emails were to disappear, now, how could your business survive?

Protect your business from data loss by using a powerful yet easy-to-use email backup and recovery solution that includes:

  • Automated incremental email backup
  • Admin panel and multiple level access
  • Compliance with documentation retention requirements
  • The ability to download and restore emails with one click
  • Military-grade security and encryption
  • Advanced search capability

Dropsuite Email Backup and Archiving is a solution specifically made to meet, and beat, all the requirements above, and more. Our solution is used by tens of thousands of businesses across the globe. We have the best system including uptime performance, ease of use and features. We take the hassle out of data backup, archiving and recovery with our easy-to-use yet powerfully secure system.

Want more information? Visit our Business Email Backup and Archiving page for details.

Contact one of our Dropsuite data loss prevention specialists who can provide more information and even give you a demo of our best-in-class solution.

Or, call us anytime: US +1-408-780-2106 or International +65 6813 2090.

Craig Tomlin
Author: Craig Tomlin
Craig Tomlin is the Marketing Director for Dropsuite. He blogs about email backup, archive and restore, as well as website backup and archiving. When he's not blogging he enjoys flying Drones.
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