Workspace Gmail backup, archiving, and restore is a very important part of any data protection plan. This may come as a surprise, especially if you – like many people – assume all your business Gmail data is automatically backed up (shocker – it’s not).
Email data loss caused by user error and malicious deletion is the number one reason why firms suddenly find themselves missing critical information. Not even Google can protect your data when that happens. And it happens often, typically from user deletions, ransomware attacks or from hackers accessing and removing data via stolen or lost devices.
In addition to this, regulated industries like finance, healthcare and law firms require archiving, which goes well beyond what Google offers businesses with the standard Workspace Gmail solution.
Recently a massive phishing attack targeted Gmail users. The attack was an attempt to gain control of entire email histories and spread itself to all contacts. The cyber attack caused havoc for approximately 1 million Google users. The attack looked trustworthy because it was delivered to what appeared to be someone the users already knew, and the payload manipulated Google’s real login system.
Imagine if you were a business that had never backed up your Workspace Gmail. A sophisticated phishing attack like the Google Doc Phishing Scam could have stolen, destroyed or blocked access to your businesses’ most valuable asset – your data.
Gmail has a ‘gotcha’ associated with it. The gotcha is the feeling that your emails are being backed up by Google and therefore are safe. In reality, this is not the case at all. Per Google’s own help information:*
Google will immediately and permanently delete your Gmail data. Google does offer an archiving product (for a fee for certain Workspace licenses only) – but this is not the same as a dedicated, industry-leading backup and archiving product specifically created for secure, reliable and 100% safe cloud-to-cloud data protection and data restoration.
To put it simply, without a data protection tool like Dropsuite’s Workspace Gmail Backup, you’re putting your entire company’s email communications at risk.
“Once a client administrator or user has deleted data in Workspace, our Google systems deletes it according to our Privacy Policy or your Workspace agreement (including the Data Processing Amendment for customers who execute it). The pointers to a user’s data are deleted immediately once a client’s administrator deletes a user account.”
Andrew: Andrew doesn’t give his Workspace Gmail data a thought. Why should he? It’s all in the cloud, and it’s always there, right? Wrong. He gets a call from his CIO. An employee was let go, and before he left he deleted all of their Gmail. The data was incredibly important, so the CIO needs Andrew to get it back. Now. What does Andrew do?
Paul: Paul knows that Workspace Gmail is a great tool, but with a big hole in data protection. For an extremely low cost per seat he’s installed Dropsuite’s Workspace Gmail backup and archiving solution. He set automated backups that occur three times a day, and because there’s unlimited storage and unlimited restore he doesn’t have to worry about a thing. When the CIO calls, Paul uses the advanced Search tool to quickly find the employee’s files, and using 1-Click restore he instantly brings all the emails back.
We built Dropsuite from the ground up specifically to make it as fast, easy and secure as possible to backup and recover your Workspace Gmail data. You can feel safe and secure knowing that should any emergency occur, you are prepared.
With Dropsuite, if you ever experience an unexpected email data loss event, you’ll be comforted to know that you can recover all your emails in short order. Our 1-Click restore feature makes it easy to find your lost, corrupted or deleted email files at any point in your backup timeline, and restore them into your Gmail account with just the click of a button.
Best in class Gmail backup features include:
Automatic Backup: Set automated backups to keep data fresh and up-to-date
Encrypted Data: Full TLS/SSL and AES-256 bit military-grade encryption
Unlimited Storage: Don’t worry about running out of backup storage, ever
1-Click Restore: Recover a file or entire ecosystem with 1-Click restore
See how you can backup data for your business defense
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