Regulatory Compliant Archiving Solutions

Any firm, no matter where they are physically located, must comply with GDPR (General Data Protection Regulation) if they are having email communications with European Union prospects, customers or partners. The potential cost of not being compliant is up to €20 million, or 4% of the worldwide annual revenue of the prior financial year, whichever is higher – a number that has garnered attention of everyone impacted by the law.

Ensure your client and customer GDPR compliance with Cloud Backup for Office 365 by Dropsuite. We take great pride in providing the most advanced and secure solution for safeguarding user information, ensure data availability and maintaining business email continuity.

GDPR Compliance with Dropsuite:

• Backup and Archiving: Bundled single-pane-of-glass solution interface
• Regulatory Compliant: Meets GDPR regulatory requirements
• Secure Data: Military grade AES 256-bit data encryption in transit and at rest
• Cost Effective: Low cost-per-seat, unlimited storage and unlimited retention
• Advanced Search: Makes discovering a user who wants to be forgotten, easy

Q: We are a manufacturing company headquartered in Montreal, Quebec. We do a lot of business with partners in the EU. Can Dropsuite help us easily locate Jane Doe’s data within Office 365 if a right to erasure request is served upon us?

A: Yes, Cloud Backup and Archiving by Dropsuite helps data controllers to enable EU citizens to exercise the right to be forgotten. By law, once a erasure request has been received, the recipient data must be erased without undue delay (maximum one month normally).

The data controller also must communicate erasure to each recipient, so speed is critical. Dropsuite’s advanced “super search” tool makes searching email communications a snap!

We do more than simply allow controllers to search the sender/recipient and subject of an email message; we allows for searches across the Office 365 ecosystem. Outlook or Exchange emails, files, attachments, calendars, tasks, SharePoint files and OneDrive files can all be search simultaneously.

We allow Boolean searching (AND/OR/Include/Does Not Include/ etc.) to help narrow down searches even more granularly, which can be especially useful in GDPR compliance-based searches.

Once found in our archives, a controller can enter Office 365 and remove the end user’s personal data so that your GDPR erasure request is fulfilled.

GDPR compliance begins with an email backup and archiving solution to systematically store your data in a central cloud repository with state-of-the-art security and advanced search features.

This maintains compliance while guarding against data loss, quickly complying with data access requests and meeting GDPR regulatory requirements.

Cloud Backup and Archiving by Dropsuite was tailored-made for the rigid GDPR security requirements that customers demand from a SaaS partner.

According to the Health & Human Services of the United States, the HIPAA Privacy Rule protects most “individually identifiable health information” held or transmitted by a healthcare entity or its business associates, in any form or medium, including electronic communications such as email. The Privacy Rule refers to this information protected health information (PHI). There are two parts to HIPAA (Health Insurance Portability and Accountability Act of 1996) that impact any firm collecting, transferring, storing or using PHI (Protected Health Information). Those parts are:

Privacy Rule – set of privacy standards to protection PHI
Security Rule – set of security standards to protect PHI

The Privacy Rule, or Standards for Privacy of Individually Identifiable Health Information, are a set of national standards for the protection of certain health information.

The Security Standards for the Protection of Electronic Protected Health Information (the Security Rule) are a set of security standards for protecting certain health information that is held or transferred in electronic form.

Dropsuite provides state-of-the-art, secure and compliant email backup and archiving to ensure HIPAA regulations are met while data is securely protected. Advanced features in our product include:

• HIPAA compliance
• eDiscovery
• Journaling
• Tamper-proof audit trail
• Advanced search
• Legal hold
• Set retention periods
• Secure 3rd party access
• Permission level management
• Automated data backups (3X daily)

Q: We’re a small community hospital located in Upstate New York. We’re debating whether or not we should place email management offsite in the cloud. Does Dropsuite Cloud Backup and Archiving for Office 365 meet the high quality and security standards of HIPAA?

A: Yes, Dropsuite is fully HIPAA compliant and we employ military-grade encryption in transit and at rest. When we were designing our backup and archiving solution, we spoke to medical firms to better understand their regulatory requirements. For example, we saw that a significant amount of communication amongst physicians, patients, laboratories and their staff transpired through email.

Email became a critical focus point for our product — and we delivered a powerful, yet elegantly simple user interface that has received rave reviews from our customers. To this date, Dropsuite has never had a serious data loss event and we serve many healthcare and medical-related organizations throughout the world.

Complying with HIPAA regulations is important, but not enough. In addition to meeting HIPAA compliance needs it’s critical to protect your data from ransomware, accidental deletion, employee sabotage, and data breeches.

Dropsuite safeguards your for HIPAA compliance while also providing the highest-level of protection from all types of unexpected data loss.