Regulatory Compliant Archiving Solutions
Automate your email archiving to meet regulatory & legal challenges.
Assuring Regulatory Compliance
Firms across the world who use email to communicate with customers, prospective customers and partners face a long and ever-growing list of privacy and data access compliance requirements. Failure to meet these data security and privacy mandates can cost a firm dearly.
Every single day of the year Dropsuite helps protect thousands of firms around the world who must meet strict regulatory and legal compliance requirements for data protection and archiving.
Our state-of-the-art Cloud Backup for Office 365 solution complies with a broad variety of regulatory laws including:
- FINRA – Financial Industry Regulatory Authority
- FRCP – Federal Rules of Civil Procedure
- GDPR – General Data Protection Regulation
- HIPAA –Health Insurance Portability and Accountability Act
- NIST – National Institute of Standards and Technology (SP 800-53 and SP 800-171)
- SEC – Securities and Exchange Commission (17a-3 and 17a-4)
- SOX –Sarbanes-Oxley
- Australia Corporations Act s286 and s262A
- And more
As an example of how Dropsuite helps firms meet compliance, consider FINRA. The FINRA requirement mandates that certain financial services firms must backup all their communications. In addition, FINRA requires these firms to ensure none of that data can be deleted. Dropsuite’s Email Backup solution does not allow deletion of individual emails.
For NIST compliance which requires security and privacy of data, we utilize United States Government approved servers to safely and securely protect and preserve data.
GDPR Compliance and the Law
Any firm, no matter where they are physically located, must comply with GDPR (General Data Protection Regulation) if they are having email communications with European Union prospects, customers or partners. The potential cost of not being compliant is up to €20 million, or 4% of the worldwide annual revenue of the prior financial year, whichever is higher – a number that has garnered attention of everyone impacted by the law.
Ensure your client and customer GDPR compliance with Cloud Backup for Office 365 by Dropsuite. We take great pride in providing the most advanced and secure solution for safeguarding user information, ensure data availability and maintaining business email continuity.
Provide Maximum Data Security
- Backup and Archiving: Bundled single-pane-of-glass solution interface
- Regulatory Compliant: Meets GDPR regulatory requirements
- Secure Data: Military grade AES 256-bit data encryption in transit and at rest
- Cost Effective: Low cost-per-seat, unlimited storage and flexible retention options
- Advanced Search: Makes discovering a user who wants to be forgotten, easy
GDPR Use Case
Q: We are a manufacturing company headquartered in Montreal, Quebec. We do a lot of business with partners in the EU. Can Dropsuite help us easily locate Jane Doe’s data within Office 365 if a right to erasure request is served upon us?
A: Yes, Cloud Backup and Archiving by Dropsuite helps data controllers to enable EU citizens to exercise the right to be forgotten. By law, once a erasure request has been received, the recipient data must be erased without undue delay (maximum one month normally).
The data controller also must communicate erasure to each recipient, so speed is critical. Dropsuite’s advanced “super search” tool makes searching email communications a snap!
We do more than simply allow controllers to search the sender/ recipient and subject of an email message; we allow for searches across the Office 365 ecosystem. Outlook or Exchange emails, files, attachments, calendars, tasks, SharePoint files and OneDrive files can all be searched simultaneously.
We allow Boolean searching (AND/OR/Include/Does Not Include/ etc.) to help narrow down searches even more granularly, which can be especially useful in GDPR compliance-based searches.
Once found in our archives, a controller can enter Office 365 and remove the end user’s personal data so that your GDPR erasure request is fulfilled.
GDPR compliance begins with an email backup and archiving solution to systematically store your data in a central cloud repository with state-of-the-art security and advanced search features.
This maintains compliance while guarding against data loss, quickly complying with data access requests and meeting GDPR regulatory requirements.
Cloud Backup and Archiving by Dropsuite was tailor-made for the rigid GDPR security requirements that customers demand from a SaaS partner.
GDPR Protection in the Cloud
HIPAA Regulations Compliance with Secure Email Backup
According to the Health & Human Services of the United States, the HIPAA Privacy Rule protects most “individually identifiable health information” held or transmitted by a healthcare entity or its business associates, in any form or medium, including electronic communications such as email. The Privacy Rule refers to this information as protected health information (PHI). There are two parts to HIPAA (Health Insurance Portability and Accountability Act of 1996) that impact any firm collecting, transferring, storing or using PHI (Protected Health Information). Those parts are:
Privacy Rule – set of privacy standards to protection PHI
Security Rule – set of security standards to protect PHI
The Privacy Rule, or Standards for Privacy of Individually Identifiable Health Information, are a set of national standards for the protection of certain health information.
The Security Standards for the Protection of Electronic Protected Health Information (the Security Rule) are a set of security standards for protecting certain health information that is held or transferred in electronic form.
Dropsuite HIPAA Compliance Features:
- HIPAA compliance
- Tamper-proof audit trail
- Advanced search
- Legal hold
- Set retention periods
- Secure 3rd party access
- Permission level management
- Automated data backups (3X daily)
HIPAA Use Case
Why HIPAA Compliance Is Not Enough
Compliance Email Backup and Archiving Features
Insights BI Analytics
Single Pane of Glass
Importantly, we won’t nickel and dime you for this critical regulatory compliance. There are never hidden fees or cumbersome set-up requirements with Dropsuite.
Our compliance solution includes:
No set up fees
No minimum purchases
No ingestion fees
No user agent to download and install
No limits to storage or retention periods
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