Datasheets
Insights Business Intelligence Datasheet
Transform stagnant, archived email data into actionable business intelligence.
Dropsuite offers Insights Business Intelligence (Insights BI) as a free add-on to its powerful suite of Email Backup and Archiving services.
Insights BI is an email analysis tool providing a robust email analytics toolset to transform stagnant, archived email data into actionable business intelligence. Dropsuite Insights BI turns complex and extensive email data sets into simple and actionable reports, graphs and charts.
Insights BI by Dropsuite answers questions such as:
- Which staff are efficiently managing emails, and which are falling short?
- Which recipients are being sent emails/attachments & at what frequency?
- Are there employees who are exhibiting unusual email behaviors?
- What process issues are revealed by analyzing patterns of usage?
- How much time goes by before support contacts customers and resolves their issues?
Secure
Evaluate potential threats to system security by identifying dangerous or suspicious email attachments. Leverage Insights BI data to fix security threats caused by untrained users.
Improve
Find patterns of poor email utilization to determine the emails causing reduced performance and identify potential improvements to increase business productivity.
Visualize
Transform terabytes of data into simple charts and graphs that visualize patterns and help shed light on company-wide and individual usage.
Our numbers speak louder than words
Product Features
Email Volume Analysis
- Provides visual graphs
- Highlight unusual highs or lows in email volume
- Determine patterns of unusual use
- Identify and correct issues causing spikes in activity
Top Contacts Identification
- Identify contacts overburdened or underwhelmed with email data
- Determine which email data should get to whom
- Reveal modification needs to improve performance
Time Sending Emails
- Determine individual/group hours spent sending emails
- Monitor employee working hours in email send times to promote work-life balance
- Identify patterns of unusual activity, such as unusual email send times
- Catch spammers or hackers using your email systems to send illicit messages by identifying unusual activity
- Track multi-geo tenants and display global time zone reports
Attachments
- Evaluate quantity and size of attachments from various levels
- Monitor attachments, whether they are sent internally or externally
- Determine which attachments strain your email systems
- Monitor, detect, and catch data leaks by domain
- Allow data and IP protection through graphical representation
- Identify improvements to reduce large attachment usage
Customize & Curate
- Customize every report
- Drill deeper into individual data sets Find specific email usage patterns
- Find specific email usage patterns
- Set custom time and date ranges
- Set reporting levels from the entire organization, down to a unique individual
Top Senders and Recipients
- Identify top email senders and recipients
- Determine users sending/receiving either too much or too little emails vs the norm
- Identify overworked or underperforming users
- Provide process improvements or training sets to improve performance
Backup and Retention
- Automated and incremental backup
- One-click download, restore and migrate
- No hardware/software required
- Access backup from any device/location
- Per-user pricing
- Free deleted user backup
- Unlimited storage
- No ingress and egress fees
- No hidden fees
Data Security and Privacy
- Data availability and service update >= 99.99%
- 256-bit (AES) encryption at rest and in transit
- Multi-factor authentication (MFA)
- Multiple data center options
- Data centers are SOC2, FISMA, ISO 27001, SSAE-16 compliant
- Dropsuite is also SOC2 compliant
- Vulnerability testing
- Security Management
- System Monitoring
Email Storage Utilization
- Valuable for firms with limited storage
- Evaluate amounts of data stored over a given period
- Identify if and when additional storage may be needed in advance