with Office 365 Backup
with Office 365 Backup
Adhere to GDPR regulations and avoid non-compliance penalties.
GDPR: Our Commitment to Safeguarding Email Data
Firms across the world who use email to communicate with European Union prospects, customers and business partners must comply with GDPR (General Data Protection Regulation) privacy and data access mandates. Failure to do so could cost a firm up to €20 million, or 4% of the worldwide annual revenue of the prior financial year, whichever is higher – a number that could easily cause a company to go out of business. The stakes are high, which is why Dropsuite takes great pride in making sure our customers can effortlessly manage their organizations’ critical email infrastructure according to GDPR regulations to safeguard user information, ensure data availability and maintain business email continuity.
How will you Classify, Discover, Review, Take Action and Report on GDPR requests? The answer: With Dropsuite.
GDPR Compliance for Data Privacy and Security
The GDPR regulations went into effect May 25, 2018 and are actually a series of changes to the original EU regulations published in 1995. There are three major changes to the privacy and information access laws in GDPR that increase the scope and accountability for protecting EU citizen privacy online. Those parts are:
- Increased Territorial Scope
The biggest change to the regulatory landscape of data privacy comes with the increased territorial scope of the GDPR, as it now applies to all companies processing the personal data of data subjects residing in the European Union, regardless of the company’s location.
The penalties have also greatly increased. Under GDPR organizations in breach of GDPR can be fined up to €20 million, or 4% of the worldwide annual revenue of the prior financial year, whichever is higher. This is the maximum fine that can be imposed for the most serious infringements e.g. not having sufficient customer consent to process data or violating the core of Privacy by Design concepts.
The conditions for consent have been strengthened, and companies will no longer be able to use long illegible terms and conditions full of legalese, as the request for consent must be given in an intelligible and easily accessible form, with the purpose for data processing attached to that consent. Consent must be clear and distinguishable from other matters and provided in an intelligible and easily accessible form, using clear and plain language. It must be as easy to withdraw consent as it is to give it.
GDPR Standards Applying to Email Backup
For all firms that have the potential to have email communications with EU citizens, there are several parts of the GDPR standards that apply to backup, archiving and recovery of email, website and related data.* When choosing a backup and restore solution, consider how well the solution meets the following regulations.
Based on the above regulations, it becomes clear that maintaining accurate copies of all email communications and related data between a firm and any EU citizens is essential. This means even keeping records of emails and related data that may have been deleted by users.
That’s why Dropsuite focuses on preservation, maintenance and the ability to apply advanced search to backed up and archived emails, attachments and related data. We are proud to provide our customers with GDPR compliant solutions for email and related data backup, archiving and recovery.
* Source: EUGDPR.org “GDPR Key Changes”
GDPR Compliance Use Cases
Email Backup and Archiving
GDPR regulatory compliance can be met with email backup and archiving. Email backup and archiving must provide the ability to permanently keep accurate records of all communications and related data with EU citizens – even if an employee accidently deletes the original emails. The system must also include advanced search, to make it easy and fast to find any and all communications or data collected from an EU citizen, and provide that information back to the Data Subject when requested. Email archiving provides the ability to quickly find any and all Data Subjects that may have been impacted by a breach. Using a secure cloud-based solution with military-grade encryption further ensures data is protected and safe.
GDPR Compliance and Data Protection
Dropsuite provides GDPR compliant email backup and archiving specifically designed to provide continuous availability of email communications in the cloud. Our solution includes easy-to-use, secure and scalable tools to manage them, especially for firms using cloud-based solutions like O365 and others.
GDPR Protection in the Cloud
An email backup and archiving solution assures that your records are systematically stored in a central cloud data repository with state-of-the-art security and advanced search features in place to guard against data loss, and quickly comply with any data access requests. Dropsuite was tailored-made for the rigid security requirements that customers demand from a cloud partner.
CEO of Squalio Group
“We selected Dropsuite because they are GDPR compliant with proactive cloud backup solutions that can protect organizations from data loss threats or regulatory risks.”
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