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Why G Suite Gmail Backup Is Critical

Why your G Suite Gmail Needs Backup and How to Protect Your Data

Massive Phishing Attack Targeted Gmail

In 2017 a massive phishing attack targeted Gmail users. The attack was an attempt to gain control of entire email histories and spread itself to all contacts. The cyber attack caused havoc for approximately 1 million Google users. The attack looked trustworthy because it was delivered to what appeared to be someone the users already knew, and the payload manipulated Google’s real login system.

Unfortunately, phishing attacks are all too common. Now imagine yourself in a situation where someone is duped into accidentally downloading the payload. This phishing attack would leave you wide open to all sorts of nasty surprise – including ransomware, file access or manipulation or worst-case, deletion of your business data.

The Big ‘Surprise’ of G Suite Gmail Backup

There is a very unpleasant surprise awaiting anyone who thinks their G Suite Gmail is safe from all data disasters. The surprise is the realization that in fact Google does not keep copies of deleted emails or entire mailboxes. Here’s what Google specifically calls attention to in their help content:*

“Once a client administrator or user has deleted data in G Suite, our Google systems deletes it according to our Privacy Policy or your G Suite agreement (including the Data Processing Amendment for customers who execute it). The pointers to a user’s data are deleted immediately once a client’s administrator deletes a user account.”

So Google will immediately and permanently delete your Gmail data if you’ve not taken steps to have backups in place. Google does offer an archiving product (for a fee for certain G Suite licenses only) – but this is not the same as a dedicated, industry-leading backup and archiving product specifically created for secure, reliable and 100% safe cloud-to-cloud data protection and data restoration.

How Dropsuite Protects G Suite Gmail Data

Knowing that G Suite Gmail has holes in data protection we built Dropsuite specifically to make backup, archiving and recovery of email fast, easy and secure.

Best in class G Suite Gmail backup features include:

  • Automatic Backup: Set automated backups to keep data fresh and up-to-date
  • Encrypted Data: Full TLS/SSL and AES-256 bit military-grade encryption
  • Unlimited Storage: Don’t worry about running out of backup storage, ever
  • 1-Click Restore: Recover a file or entire ecosystem with 1-Click restore

Common Use Case for Gmail Backup

Here’s a very common use case that points to the need to fully protect your Gmail data.

Scenario #1 – Gmail Data Not Backed Up: An administrator receives an urgent text from his CFO. One of their financial employees was let go, but before he left he deleted all his Gmail data. The CFO needs that data back as it’s critical for running the business.

If no additional backup precautions were in place, it’s likely that the data is gone. Google confirms in it’s help information that once data is deleted (and without some form of additional backup in place) it is permanently gone. In this scenario, the business has lost critical information due to an unrecognized need to provide additional backup protection.

Scenario #2 – Gmail Data Backed Up: Having a data backup solution in place to protect the business from accidental or malicious data deletion is a critical element of a G Suite Gmail data protection plan. Dropsuite provides G Suite Gmail data backup that is easy to set up and automate. Automated backups occur multiple times a day.

Using Dropsuite’s advanced search tool, G Suite Gmail Backup administrators can quickly find the appropriate user and restore all deleted emails with the click of a button. In just a short while, all the emails are back in working order and the business can continue operating as usual.

Backing up your G Suite Gmail data protects your business and ensures critical information is not lost.

Six Key Benefits of G Suite Gmail Backup by Dropsuite

  1. Automate the Backup Process Easily
    You can backup your Gmail files within a few minutes and automate backups going forward. Unlimited storage and retention options to ensure you never run out of space.
  2. Easy Administration
    Our single-pane-of-glass admin panel with roll-based access levels takes the work out of granting access to users such as Admins, Compliance Reviewers, Users and more.
  3. Advanced Search
    16 different attributes in our advanced search tool such as senders name, date, keyword, header and more enable the right emails to be found – fast. You can view, modify and delete search queries with just a click.
  4. 1-Click Restore
    Perhaps the most popular feature is 1-Click restore and download. You can easily restore or download single files, a directory or all directories with our 1-Click restore. This saves minutes or hours when speed matters most.
  5. Military-Grade Security
    Your data is fully secured with TLS or SSL when available. And your data is encrypted using military-grade 256-bit AES. It’s protected both in transit and at rest to ensure you data has the most security possible.
  6. Analytics for Business Optimization
    The Dropsuite Insights BI analytics toolkit is an advanced analysis system included free with our email backup solution. Transform stagnant, archived email data into actionable business intelligence. Use reports to improve business processes.

Bundled Email Backup and Archiving

Dropsuite provides two versions of our email backup solution: email backup and email backup and archiving.

Archiving bundled with email backup is important for regulated companies such as Financial, Healthcare and Law Firms. We provide a fully featured, advanced email archiving product providing state-of-the-art archiving features including:

  • eDiscovery
  • Tamper-proof audit trail
  • Advanced search
  • Legal hold
  • Set retention periods
  • Secure 3rd party access
  • Permission level management

Visit the Dropsuite Email Backup and Archiving page to learn more.


Don’t Wait! Get a Demo or Free NFR Trial Right Now

Why wait for a disaster to happen to your G Suite Gmail data?

Contact us to arrange for a free 15-minute live demo. Or try an absolutely free NFR trial (no credit card required) to see how much better Dropsuite backup and restore can be. Try before you buy – you’ll feel better about how fast, easy and secure it is to properly protect your data.

*Source: Google Cloud Help – Privacy and Security – Reliability page


Update: Google’s Gmail and Drive suffer global outages

Here’s another reason to have a backup ready for use with Gmail. On March 12, 2019 users in Australia, the US, Europe and Asia reported problems with various Google applications for several hours. As reported by the Guardian, these Google global outages impacted big and small firms throughout the world, and caused lost business and productivity. Having an email backup in place ensures having access to the critical business information needed to keep the business in business.

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